Cohab Membership Rules and Procedures 

What is Cohab?

Cohab is Shreveport’s premier entrepreneurial community. Cohab seeks to provide a shared, community-driven workspace for independent workers. It exists because of its members and for its members. Cohab is a community for creative, freelance, independent and nomadic professionals.  As a member, you are not a customer, you are an active part of the Cohab community.

 

Cohab Philosophies and Values

Collaboration: One of the great benefits of working in a coworking space is that you will meet all sorts of people with all sorts of knowledge and where possible collaborate to support each other’s activities.

Openness: We believe in transparency and openness. In a world where people are free, but ideas are not, only a few benefit. When ideas are free, everyone benefits. Therefore, we encourage open spaces and discussions.

Community: We thrive on connections and mutual support. It is important that everyone give to, as well as benefit from, the strong community coworking creates.

Accessibility: In order to be fully open, we must make the effort to be accessible to all. This means that we endeavor to create both a financially and a physically accessible space. We are committed to this principle and welcome feedback on how we can make it even more accessible.

Sustainability: Shared spaces are also better for the planet, so we like to take that a little further and make certain our space is environmentally responsible. In using the facilities of Cohab, we expect people to behave in a way that is congruent with those values, specifically:

  • Respect the space and leave it as you find it. If you moved things around then return them to their original location and please tidy up after yourself.

  • Give back the equivalent of what you take out. If you’ve found great people willing to share their time, knowledge, and friendship with you, please pay it forward (why don’t you ask that new member to lunch today?).

  • This is a coworking space and there is an expectation that collaboration among members will occur. When offered, take advantage of the help and support of others while respecting their right to get their own work done.

  • Respect the people around you and embrace differences. One of the great things about coworking is it draws in a variety of people, enjoy and respect the differences.

  • Spread the word to like-minded people and promote Cohab’s mission and good will in the space and in the community at large.

  

Cohab Membership Agreement and Terms of Use

 

Terms of Use for Cohab Membership

It’s important that you read it carefully to understand your rights and protections, as well as those of Cohab.

 

Description of Services

Membership in Cohab’s community offers knowledge resources, free admission to most Cohab business and technology development events, and 24 hour access to Cohab shared workspace facilities. Workspace access comes with free wifi, use of conference space, event rental, free coffee, free parking, basic printing services, use of Cohab as your business’ mailing address, shared kitchen, and cool people to hang out with! All services at all times are subject to Terms of Use.

 

Acceptance of Terms

The services Cohab provides to you, the undersigned (including but not limited to use of

office space and access to Internet), are subject to the following Terms & Use (“ TOU”). Cohab reserves the right to update the TOU at any time. Cohab will attempt to contact you to notify you of any updates within 30 days of their enactment using the contact

information you have provided.

 

Participation and Use of Services

You acknowledge that you are participating in and using Cohab’s services at your own free will and decision. You acknowledge that Cohab does not have any liability with respect to your access, participation in, use of the services, or any loss of information resulting from such participation or use. All members and guests have the right to quiet enjoyment and any behaviors that breach this right will not be condoned. Cohab is an open office space shared by many people and organizations. You should expect anything you say in the space to be heard by others.

 

You agree that when participating in or using Cohab’s services, you will not:

  1. Allow unauthorized individuals entrance into or use of the space at any time. Allowing unauthorized use of the space is grounds for immediate termination of membership.

  2. Use the Services in connection with contests, pyramid schemes, chain letters, junk email, spamming or any duplicative or unsolicited message (commercial or otherwise).

  3. Defame, abuse, harass, stalk, threaten or otherwise violate the legal rights (such as rights of privacy and publicity) of others; Publish, post, upload, distribute or disseminate any inappropriate, profane, defamatory, obscene, indecent or unlawful topic, name, material or information on or through Cohab Services.

  4. Attempt to verbally sell to members in the space unless info is requested. However, promo materials may be set out in the space.

  5. Upload, or otherwise make available, files that contain images, photographs, software or other material protected by intellectual property laws, including, by way of example, and not as limitation, copyright or trademark laws (or by rights of privacy or publicity) unless you own or control the rights thereto or have received all necessary consent to do the same.

  6. Use any material or information, including images or photographs, which are made available through the Services in any manner that infringes any copyright, trademark, patent, trade secret, or other proprietary right of any party; Upload files that contain viruses, Trojan Horses, worms, time bombs, cancelbots, corrupted files, or any other similar software or programs that may damage the operation of another’s computer or property of another.

  7. Download any file(s) that you know, or reasonably should know, cannot be legally reproduced, displayed, performed, and/or distributed in such manner.

  8. Restrict or inhibit any other user from using and enjoying the Services.

  9. Violate any code of conduct of other guidelines which may be applicable for any particular service.

  10. Harvest or otherwise collect information about others, including email addresses, without the authorization or consent of the disclosing party.

  11. Violate any applicable laws or regulations.

  12. Create a false identity for the purpose of misleading others.

 

No Unlawful or Prohibited Use

As a condition of your use of the Services, you will not use the Services for any purpose that is unlawful or prohibited by these terms, conditions and notices. You may not use the Services in any manner that could damage, disable, overburden, or impair any Cohab server, or the network(s) connected to any Cohab server, or interfere with any other party’s use and

enjoyment of any Services. You may not attempt to gain unauthorized access to any Services, or accounts, computer systems or networks connected to any Cohab server or to any of the Services, through hacking, password mining or any other means. You may not obtain or attempt to obtain any materials or information through any means not intentionally made available through the Services. You hereby represent and warrant that you have all requisite legal power and authority to enter into and abide by the terms and conditions of this TOU and no further authorization or approval is necessary. You further represent and warrant that your participation or use of the Services will not conflict with or result in any breach of any license, contract, agreement or other instrument or obligation to which you are a party.

 

Disclosure

Cohab reserves the right at all times to disclose any information about you, your participation in and use of the Services as Cohab deems necessary to satisfy any applicable law, regulation, legal process or governmental request, or to edit, refuse to post or to remove any information or materials, in whole or in part, in Cohab’s sole discretion.

 

Confidentiality

You acknowledge and agree that during your participation in and use of the Services you may be exposed to Confidential Information. “Confidential Information” shall mean all information, in whole or in part, that is disclosed by Cohab, or any participant or user of the Services or any employee, affiliate, or agent thereof that is nonpublic, confidential or proprietary in nature. Confidential Information also includes, without limitation, information about business, sales, operations, know how, trade secrets, technology, products, employees, customers, marketing plans, financial information, services, business affairs, any knowledge gained through

examination or observation of or access to the facilities, computer systems and/or books and records of Cohab, any analyses, compilations, studies or other documents prepared by Cohab or otherwise derived in any manner from the Confidential Information and any information that you are obligated to keep confidential or know or has reason to know should be treated as confidential. Your participation in and/or use of the Services obligates you to maintain all Confidential Information in strict confidence; not to disclose Confidential

Information to any third parties; not to use the Confidential Information in any way directly or indirectly detrimental to Cohab, or any participant or user of the Services. All Confidential Information remains the sole and exclusive property of Cohab or the respective disclosing party. You acknowledge and agree that nothing in this TOU or your participation or use of the Services will be construed as granting any rights to you, by license or otherwise, in or to any Confidential Information or any patent, copyright or other intellectual property or proprietary rights of Cohab, or any participant or user of the Services.

 

Disclaimer of Warranties

To the maximum extent permitted by applicable law, Cohab provides the services “as is” and with all faults, and hereby disclaim with respect to the services all warranties and conditions, whether express, implied or statutory, including, but not limited to, any (if any) warranties, duties or conditions of or related to: merchantability, fitness for a particular purpose, lack of viruses, accuracy or completeness of responses, results, workmanlike effort and lack of negligence. Also, there is no warranty, duty or condition of title, quiet enjoyment, quiet possession, correspondence to description or non-infringement. The entire risk as to the quality arising out of participation in or the use of the services remains with you.

 

Exclusion of Incidental, Consequential and Certain Other Damages

To the maximum extent permitted by applicable law, in no event shall Cohab or its subsidiaries (whether or not wholly-owned), affiliates, divisions, and their past, present and future officers, agents, shareholders, members, representatives, employees, successors and assigns, jointly or individually be liable for any direct, special, incidental, indirect, punitive,

consequential or other damages whatsoever (including, but not limited to, damages for: loss of profits, loss of confidential or other information, business interruption, personal injury, loss of privacy, failure to meet any duty (including of good faith or of reasonable care), negligence, and any other pecuniary or other loss whatsoever) arising out of or in any way related to the

participation in or inability to participate in or use of the services, the provision of or failure to provide services, or otherwise under or in connection with any provision of this agreement, even in the event of the fault, tort (including negligence), strict liability, breach of contract or breach of warranty of Cohab, and even if Cohab has been advised of the possibility of such damages. Because some states/jurisdictions do not allow the exclusion or limitation of

liability, for consequential or incidental damages, the above limitation may not apply to you.

 

Limitation of Liability and Remedies

Notwithstanding any damages that you might incur for any reason whatsoever (including, without limitation, all damages referenced above and all direct or general damages), the entire liability of Cohab or its subsidiaries (whether or not wholly owned), affiliates, divisions, and their past, present and future officers, agents, shareholders, members, representatives, employees, successors and assigns under any provision of this TOU and your exclusive remedy for all of the foregoing shall be limited to actual damages incurred by you.

 

Indemnification

You release, and hereby agree to indemnify, defend and hold harmless Cohab and Cohab’s subsidiaries (whether or not wholly-owned), affiliates, divisions, and their past, present and future officers, agents, shareholders, members, representatives, employees, successors and assigns, jointly and individually, from and against all claims, liabilities, losses, damages, costs, expenses, judgments, fines and penalties based upon or arising out of your negligent actions, errors and omissions, willful misconduct and fraud in connection with the participation in or use of the Services. You further agree in the event that you bring a claim or lawsuit in violation of this agreement, you shall be liable for any attorneys’ fees and costs incurred by Cohab or its respective officers and agents in connection with the defense of such claim or lawsuit.

 

Severability

In the event that any provision or portion of this TOU is determined to be invalid, illegal or

unenforceable for any reason, in whole or in part, the remaining provisions of this TOU shall be unaffected thereby and shall remain in full force and effect to the fullest extent permitted by applicable law.

 

Insurance

Cohab carries General Liability and property insurance for its own property. As a user, it is strongly recommended that you carry your own insurance on your property while using the Cohab space. Please speak to your insurance agent for the best options available to you to sufficiently protect your belongings. Cohab is not responsible for theft or damage to any of your personal property for any reason. It is strongly recommended that you use lock systems on any electronic device and use the locked storage offered by Cohab.

 

Building Access

Cohab’s building access is run through a biometric scanning system. This system allows authorized users (all monthly members and staff) 24/7 access with the swipe of a finger. Members have 24 hour access to the building. If you are the last person to leave the building at any time during the day, please check to make sure the door latches and locks behind you when you leave. If you have trouble gaining access to the building please call 318-759-7997. Cohab staff members will lock the doors regardless of the time if there will be no staff members present. Staff will also lock the door at 4 p.m. Mon-Fri and access will only be granted through membership.

 

Only staff members may unlock and door. Members MAY NOT UNLOCK ANY DOOR at any time. If you are the last person to leave, and the door does not lock behind you, please call 318-759-7997.

 

Use of Address

All members are welcome to receive mail at Cohab. However, Cohab’s address may not be used as your business’ primary address for the purpose of business licensing or any other legal or financial documentation.

 

Rent

Rent is due on monthly basis at the selected monthly membership rate, which will allow access to Cohab resources as outlined in this handbook. Upon joining Cohab, the first month’s rent will be due. Rent is due on the first day of each month after that.

 

If rent is not paid by the third of each month, access to Cohab’s facilities will be suspended. A late fee of $25.00 will be due to restore access. If rent is 30 or more days late, membership will be terminated. ­­

 

Payments may be made through the automatic payment system through Chase Bank. Payment may be made by check and placed in the locked drop box at Cohab’s office. There will be a $15.00 check processing fee for each check received. For example if you pay by check for a

roving desk at $175.00, add $15.00 to that amount for a total of $190.00.  An additional $25.00 fee will be charged for checks returned due to non-sufficient funds.

 

Marketing

Cohab’s mission is to promote the creative economy within North Louisiana through the support of our member businesses. Upon request, Cohab’s administration is happy to help promote, market, and provide networking opportunities to our member businesses when possible. Please keep in mind that the ability to do so is limited to available resources. Marketing and advertising is not included in memberships, and is not a guaranteed service.

 

Use of the Internet

While every effort has been made to make the Cohab network as secure as possible, Cohab exercises no control over the content or information that is contained on or passes over its network or Internet Service and disclaims any warranty of merchantability or fitness of the Internet for any particular purpose. By accessing the Internet via Cohab, you assume total responsibility and risk with regard to any information received or sent, or products and services purchased via your use of the Internet. In addition, disclosure of any sensitive information (credit card numbers, confidential data, etc.) is at the sole risk and discretion of the user. Cohab disclaims any responsibility for use of information so disclosed.

 

Consent for Media Release and Promotional Use

Unless otherwise specified in communications with the member featured, members grant permission to Cohab, its employees, interns or representatives to take and use photography/digital images, video, recorded audio or quoted remarks of member for use by Cohab in promotional or educational materials. These materials might include but are not limited to electronic publications, printed publications, Cohab’s website and social media webpages or other printed publications. The member further agrees that his/her name and identity may be revealed in descriptive text or commentary in connection with the image published. The member authorizes the use of these materials indefinitely without compensation. All prints, digital reproductions, video and audio recordings shall be the property of Cohab. Materials are to be used in a promotional context.

 

Supporting Cohab’s Mission

Cohab’s mission is to develop the creative economy in North Louisiana and support local businesses and creative workers by offering a cost-effective workspace, a community of like-minded workers, and shared office resources. It is expected that all members taking advantage of these services will be willing, within reason, to support Cohab’s staff and board in their efforts to continue working towards these mission. Members may, therefore, be asked to support Cohab in a number of ways included, but not limited to:

  • By speaking before potential funders, governmental officials, members of the press, and others about the benefits his or her business has received as a member of Cohab.

  • By promoting good will towards Cohab’s work and mission within the community.

  • By providing general, non-confidential information about his or her company to Cohab staff for the purpose of seeking grant funding or completing impact reports.

 

Cohab asks that all members be willing to offer this support toward Cohab’s mission whenever it is reasonably possible.

 

Children and Pets

As in any commercial office or studio, Cohab is not covered for the risks and liabilities associated with children under the age of 18 or animals. Therefore, their presence must be limited to short visits of 15 minutes or less.

 

Member Referral Program

We believe the true value of Cohab is the members who make up our community. To continue to make this community even stronger, we encourage members of our space to bring friends, family members, and colleagues in to try Cohab out. If you refer a friend and they sign up for at least three months, we’ll give you a month’s membership free. Simple as that.

 

To be eligible for the Referral Program Incentive, you must be a current member of Cohab in and be up to date on your account. The following restrictions also apply.

  • The referred friend must purchase a recurring monthly membership from Cohab.

  • The referred friend must stay in good standing and be up to date on rent and any other amounts due according to the terms of their agreement for 3 months for the referring member to receive the incentive.

  • Incentive rewards will be processed approximately 3 months after enrollment date.

  • Only one referring member can receive rewards per referred friend. If more than one member refers the same friend, rewards will be given based on the member’s name given on the referred member’s application.

 

Graduation Policy

Regarding the graduation policy for tenants/members in the space, Cohab will adopt the following policies and criteria to identify and pinpoint achievements among members:

  1. All monthly workspace members will complete an annual assessment which will track their business' growth and success at Cohab.

  2. All monthly workspace tenant/member(s) with at least 4 employees will be considered and evaluated for graduation progress on an ongoing quarterly schedule and on a case by case review basis (fulltime members will be defined as a member with a 12 month renewing year to year membership in the space).

  3. Each monthly workspace member will have their membership reviewed by Cohab’s board of directors based on the following growth criteria and bench marks:

    1. Number of employees currently and anticipated in the coming (3) years

    2. An evaluation of financial growth and  project needs within their organization

    3. Assessment of additional space needs and care for tenant/member in conjunction with both (a) and (b) coming to fruition and if deemed necessary, step # 3 begins.

    4. If the tenant and board of Directors at Cohab Foundation see the needs of the company/member are greater than the space requirements and continuum of care that Cohab can provide then the following will take place:

      1. A successful exit game plan and timeline will be developed between Cohab and member(s) and begin to be implemented.

      2. Plans outlined in (a) will be shared in conjunction with Cohab’s anchor partners (Downtown Development Authority (DDA), City Of Shreveport’s Economic Development team, North Louisiana Economic Partnership, and the Greater Bossier Economic Development Foundation) on how to best assess the needs of the tenant moving forward and graduation out of the space begins.

      3. Recap and data will be collected on all graduates and be available for all parties needs and an evaluation of the successful role of Cohab and coworking model will be given to the DDA on a quarterly basis.

    5. Cohab and its anchor partners will work with graduating members to locate, if possible, a new location within the limits of downtown Shreveport. All members are asked to consider and exhaust all downtown Shreveport location options before considering new locations outside of city limits.

 

Membership Termination

Cohab reserves the right to terminate any service at any time. Cohab further reserves the right to terminate your participation in and use of any services, immediately and without notice, if you fail to comply with these guidelines, the TOU, or any other Cohab policies, rules, or regulations . Memberships may also be terminated for misuse of the space or other violations of the philosophies of the Cohab community.

 

 

COHAB “GOLDEN RULES”

 

Putting the “CO” in Coworking

 

COoperation, COnsideration… COworking? It’s no COincidence (sorry, we couldn’t help

ourselves) that these words all start out the same way. We want everyone to be able to be

productive and have fun at Cohab. With that in mind, here are some “golden rules” you can use as your guide to helping us build the kind of coworking community we’d all like to be a part of.

  1. Do unto others as you’d have done unto you. Yes it’s an oldie, but it couldn’t be more important.

  2. We’re not your mother or your maid. It’s your space to make a mess in which means it’s your space to clean up. Don’t make us call mom.

  3. Our number one goal at Cohab is to build a strong and supportive community for our coworkers. We reserve the right to ask anyone who can’t get along well with others to leave.

  4. Leave it/put it back where you found it. Enough said.

  5. Cohab’s goal is to balance a good time with a good work space. Draw on the knowledge of those around you, but respect it when they tell you they need to buckle down and get some work done.

  6. Respect the people around you and embrace differences. One of the great things about co-working is it draws in a variety of people; enjoy and respect the difference.

  7. We love the new Lady Gaga song too, but unless the whole room agrees, we should both listen through a pair of headphones.

  8. Be nice. People will like you more that way.

 

 

Guidelines for Use of Facilities

 

Telephone Etiquette

  • Please be considerate when using your cell phone for a call in Cohab’s space.

  • Everyone is welcome to take short, quiet phone calls from their work area, however we ask that if you plan to converse for an extended period of time (or you know your voice carries particularly effectively) please use one of the available private areas for your call.

  • Please keep your phones on vibrate when in the space to keep noise levels down.

  • Private Areas available for phone use on a first come first serve basis:

    • Cohab’s Phonebooths 

    • Meeting Room located in the back of the facility off the kitchen

    • Wifi Patio

 

Dress Attire

Cohab wants its members to be comfortable, however Cohab Administrative staff reserve the right to address attire that is offensive to other members or clients.

 

Parking

Free garage parking is available at El Dorado Casino parking garage. Parking on Commerce St. is metered. There is no charge after 5:00 p.m.

 

Building Access

  • Cohab building access is run through a biometric scanning system. This system allows authorized users (all monthly members and staff) 24/7 access with the swipe of a finger.

  • Members have 24 hour access to the building.

  • Emergency number if you have trouble with access to the building: 318-759-7997.

  • A Cohab staff member will lock the doors anytime no staff member is present, at 5 p.m. Mon-Fri, and on weekends. Access will only be available for members in the biometric access system and their guests.

  • Members MAY NOT UNLOCK THE DOORS at any time.

                                                                                                                    

Last Man Out Procedure

If you’re the last one out of the building in the evening, please be sure to do the following:

  • Turn off all overhead lights. The switches are outside the kitchen door.

  •  After you’ve left, pull on the outside of the door to make sure it has latched behind you.

  • If the door is not locked, please call 318-759-7997.

 

Visitors

Cohab members are welcome to have guests and clients in the space for meetings. Please note that all guests and clients are subject to the same policies and facility guidelines as the members they are visiting including noise, child, and pet policies. All members are responsible for making their guests familiar with basic Cohab etiquette and policies outlined.

                       

Each membership is designed to give workspace access to only one user at any time. While we welcome you to invite non-member collaborators to work with you for short periods of time, their visit should last no more than one day. A visitor needs to become a member if their usage becomes constant in the space and they are utilizing the facilities beyond typical visitor privileges.

Children and Pets

Because Cohab is a professional environment, we require that all visits from individuals (members and their guests) with children and/or pets be limited to no longer than 15 minutes unless they are present for designated family programming. Service animals are welcome.

 

Disruptions in the Workplace          

Cohab Administration reserves the right to address issues with disruptive members or guests. In doing so, we will address the matter in a professional way and ask you to reciprocate.

 

Sleeping at Cohab

While Cohab is open 24/7 for monthly members, the facility is not zoned as a residential property and therefore may NEVER be used for overnight sleeping accommodations.

 

Part-time Members with Roving Desks

  • Desks are first come first serve. Since you may not be using the same desk each day, please take all of your belongings with you when you leave at the end of the day.

  • If you do not remove your belongings from your workspace before you leave, Cohab staff reserves the right to move your belongings as needed.

  • Storage space may be available upon request.

  • Please erase whiteboards when you leave each day.

                                                                                                                      

Storage

Cohab provides lockers for an additional fee of $25 per month. Please inquire with staff if you are interested in a lock. Large items, large quantities of boxes, retail items, food items or merchandise for your business may not be housed at Cohab. Large deliveries from USPS, UPS, FedEx or other delivery services (those too large to fit in your mailbox or full time workspace) must be picked up within 24 hours. All property must fit comfortably into your work space.

 

Housekeeping

Behind the Bar Kitchen Area:

  • Cohab has a kitchen available for members, and dishes and utensils are provided by Cohab. If you use them please rinse and put in the dishwasher. Also please run a full dishwasher or empty a clean one, when possible, to assist in general housekeeping.

  • If you bring your own dishes please take them with you when you leave. The kitchen has limited storage space.

  • The refrigerator will be cleaned out at the end of the day each Friday. Anything left in the refrigerator will be discarded.

  • There is an ice machine available for general use behind the bar.

  • Please do not eat food in the small white fridge that isn’t yours. All community food will be left in the large glass catering cooler and marked as community food.

  • Please make a new pot of coffee if you see it is empty.

 

Trash:

Trash is picked up on Sundays and Wednesday nights. Please make sure all trash is put in a trash receptacle.

 

Climate Control:

Please do not make adjustments to the thermostats. If you have questions about the temperature of the space, please see Cohab staff.

 

Whiteboards:

  • Whiteboards are provided throughout the space to allow members to diagram their work and ideas.

  • Please feel free to use any board in a public space but be sure to erase it when you’ve finished and before you leave for the day.

  • Cohab staff will erase information on an unattended whiteboard as needed.

  • Whiteboard supplies can be found throughout the space and are available upon request.

 

Office Services and Equipment

As a benefit of membership at Cohab, the following office services and equipment are available for member use:

 

Wifi: 

  • Available by connecting your computer to the “CohabWorkspace” network. Please contact Cohab Administration in person or by calling 318-759-7997 to obtain the network code.

 

  • Please see the Membership Relationship section of this handbook for specific guidelines and policies regarding the use of Cohab’s shared network.

 

Brother Multi-Function Printer (MFP):

The MFP 8900 is available to all members for reasonable use. Please follow these guidelines which define reasonable use allowed:

 

  • Printing and Copying:

    • No more than 60 pages per month.

    • Limit color intense documents (such as design proofs) as much as possible.

    • Print jobs not retrieved from the printer by the end of week (close of business Friday) of when document was printed will be thrown away in the general use trash cans.

    • If you go over 60 pages of printing per month you will be charged at a rate of $0.02 per black and white page and $0.06 per color page.

 

  • Scanning

    • Unlimited use is available. Members must provide own UBS drive to save scans to.

  • Faxing

    • There are no phone landlines connected at Cohab, therefore the fax function on the provided MFP can NOT be used as a fax machine.

 

For a complete guide on how to use the basic functions of the MFP, please see the How To section of this document.

 

Shredder:

  • Features an automatic feeder, simply place document in the slot provided on the top of the shredder to begin shredding.

  • LIMIT is six pages at one time.

  • Unable to shred documents with staples or paper clips. PLEASE BE CAREFUL that your documents do not have staples or paper clips.

 

General Supplies (i.e. pens, tape, etc.):

  • Each member is responsible for providing their own office supplies.

  • A few basic supplies are available in the drawer of the printer cart. Members are welcome to use these supplies, but are encouraged to return any supplies after use that may be used by others.

 

Surge Protectors:

  • A limited supply of surge protectors available for members to use while in the space.

  • Please request from a Cohab staff member.

  • Surge protectors found in the open space may be used. After use please return to the location where it was found.

 

Snacks:

  • Snacks are provided at the back corner of the space.

  • All snacks are $1.00 unless otherwise marked.

 

Use of Meeting Rooms

  • Reservations can be made online by visiting the public scheduling calendar at cohab.org.

  • Members may reserve the conference room up to 8 hours per month with a maximum of 2 hours per use. Any additional use must be pre-approved by Cohab Administration.

  • The room is not available for recurring meetings. Each reservation must be made individually within the set time limitations.

  • If you are in the room to work, you will need to relocate if the room is needed for a meeting or at least five minutes before the next scheduled reservation.

  • Please utilize the appropriate room for your meeting size. No groups smaller than five people should meet in the formal conference room if any other smaller meeting space is available.

  • The back room off the kitchen may NOT be reserved. This room is available at all times on a first come first serve basis.

Use of Think Tank – Large Space

For Events (Lunch and Learns, workshops, meetings, etc.)

  • Under current constraints due to noise, this area will be designated for use for events during the following hours Monday – Friday:

    • Between 11a.m. – 1:30p.m.

    • After 5:30p.m.

  • Use after 6 p.m. and on Saturday and Sunday is subject to full space rental policies. Please see Event Rental policies and procedures for more information.

  • Hours outside the above listed times are reserved for quiet work-related use of the space (i.e. individual work or small quiet meetings).

  • All member use of space is contingent on approval. If you plan to use the Think Tank space for anything other than individual desk work, please see Cohab Administration before set-up and use.

  • Anyone using the Think Tank space without making prior arrangements with Cohab Administration may be asked to move to a different location for setup or execution of a Cohab event.

 

Marketing

Cohab’s mission is to promote the creative economy within North Louisiana through the support of our member businesses. Upon request, Cohab’s administration is happy to help promote, market, and provide networking opportunities to our member businesses when

possible. Please keep in mind that the ability to do so is limited to available resources.

Marketing and advertising is not included in memberships, and is not a guaranteed service.

 

Maintenance Requests

If you have a minor maintenance request, please submit it to Cohab Administration via phone at 318-759-7997.

 

Emergencies

If you have an emergency, please call 911 then, when safe to do so, call Cohab Administration via phone at 318-759-7997.

 

Lock the door

If the door is unlocked and no one seems to be around, please call 318-759-7997, and we’ll tell you where the hex key is. Once you have it

Turn the lights on or off
Switches are located outside the kitchen. The dimmer is extreme, so you may have to hold the buttons down for 25 to 30 seconds to turn the lights completely on or off.


Make friends with the printer
The printer is currently wireless, with no print server to muck things up. To access, on Windows, simply install the print drivers (either from the Brother’s site or from the disc in the printer cart drawer). Select the option for just the drivers, and for wifi (no print server) set up. Then when ready to print, simply select the Brother 8900 from list of available printers. Macs generally have the drivers built in, so you should just be able to search for the printer then print to it.

 

Kitchen procedures
Your mother doesn’t work here, yadda yadda. Please return your dished to the sink so they can be run through the dishwasher.

 

Discontinuing Membership

 

Discontinuation of any membership shall take place in the following way:

 

Discontinuation Date – Your “Discontinuation Date” is defined as the first day of the month after termination notice is given.

 

Notify Staff – Notice of membership termination should be given to Cohab staff, in writing (email is fine), no later than the 15th of the month of discontinuation to allow time for payment shut down.

 

Complete Exit Survey - At Cohab, we strive to improve the services we offer our client every day. One powerful way to do this is to conduct an exit survey with each exiting member of our space. This survey will be sent to you via email after your termination notice is given. We ask that you please complete this survey before your Discontinuation Date.

 

Prepare for End of Access – Your access to Cohab’s space will be turned off on your Discontinuation Date. Please make sure that the following steps have been completed before that time.

 

Remove Personal Belongings – Remove all personal items from Cohab before the last day of the month in which membership was terminated. Any personal items that remain in Cohab after your discontinuation date will be boxed and stored for 30 days. Items will be available for pickup by appointment only. Cohab reserves the right to dispose of any personal items left at Cohab for more than 30 days after your Discontinuation Date.

 

Forward Mail – Please work with the post office to make sure your mail is forwarded to your new mailing address. Cohab will store mail for 30 days after your Discontinuation Date. After 30 days, Cohab reserves the right to dispose of any unclaimed or newly received mail.

 

Any special requests involving the discontinuation of their membership should be emailed to Cohab staff.